Roma Ramanauskaitė
Vilnius
Summary
Detail-oriented Human Resources and Project Officer with 8+ years of experience in the field of Administration and HR. Focused on maximizing resource utilization and enhancing performance with forward-thinking approaches. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
18
18
years of professional experience
Work History
HR and Project Officer
Internews Baltija
03.2024 - Current
- Collect all the documents related to the recruitment of project consultants and help document their time and activities.
- Regularly monitor the expiry dates of the consultancy contracts, the balance of funds and ensure that contract extensions/terminations are initiated and completed in a timely manner.
- Provide relevant information to Headquarters and review monthly reports.
- Liaise with consultants and staff to collect all documents required for payments and reimbursements, facilitate payment processing and ensure compliance with organizational policies.
- Conduct vetting of consultants, partners and/or service providers.
- Coordinate travel logistics and arrangements, assist with visa applications and, together with the project team, arrange accommodation for project trainers, consultants and participants.
- Provide programmatic, administrative and logistical support to the Project Directors for all trainings, conferences and events.
- Train all new staff on how to fill in timesheets, to check timesheet entries twice a month and to correct possible errors.
Office Administrator
Internews Baltija
03.2023 - 03.2024
- Organize all office activities and processes: supplying office supplies, furnishing the office, cleaning services, answering calls, monitoring and managing general e-mail, etc
- Conduct due diligence on partners/suppliers.
- Responsibility for finding office space, liaising with the landlord, general responsibility for office maintenance, information displays, etc.
- Coordinate travel logistics and organization with the project team, assist with visa applications, organize accommodation for project trainers, consultants and participants.
- Assist in the use of suppliers and contractors where necessary.
- Provide planning, administrative and logistical support to the Project Directors and the Finance Manager for all trainings, conferences and events. This may include liaising with invitees, speakers, trainers and participants, as well as venue selection and booking, catering and other duties.
- Coordinate with the IT department on all office equipment, monitor all fixed assets within the company, carry out the annual inventory of fixed assets, maintain all records relating to fixed asset transactions: purchase, recording, labeling, disposal, sale.
Vendor Manager
UAB Diskusija
03.2020 - 10.2022
- Full recruitment cycle from job posting to selection and orientation
- Communicate with vendors on potential and ongoing orders
- Establishing vendor performance standards
- Coordinating communication between project managers and vendors
- Performing administrative work like maintaining HR files, updating vendors' database
- Monitoring cost management.
Part-Time Primary School Teacher For Extended Day Program
Vilniaus Simono Stanevičiaus progimnazija
09.2018 - 06.2019
- Plan activities for groups of EDP students to develop intellectual, emotional and physical development; provide integrated instruction in basic care, daily communications, nutrition, social skills and healthy habits.
Freelance Translator
Self employed
03.2017 - 09.2018
- Providing translations from English to Russian and Lithuanian languages or vice versa
- Translating texts of various styles, e.g
- Financial, economical, marketing, texts for websites and apps, etc.
Editor/Translator, Web Administrator
UAB Penkių kontinentų komunikacijų centras
01.2013 - 03.2017
- Manage company's websites and social media sites
- Translating and editing various kinds of documents from Russian to Lithuanian and vice versa.
Office Administration and HR manager
UAB Real Trade
01.2007 - 12.2012
- Implementing processes and procedures for efficient day to day office operations
- Being a first point of contact for external vendors, guests, candidates, and clients
- Ensuring fluent flow of internal and external documents
- Ensuring phone calls and other incoming information fluent flow
- Managing relationships and day to day work with local vendors including catering, snacks, maintenance, etc
- Working on HR administration tasks
- Assisting employees on administrative questions.
Education
Bachelor of Social sciences -
Vilnius University
Master in Translation -
Vilnius University
VilniusSkills
- Microsoft Office
- Outlook
- XTRF
- Project Management
- Documentation And Reporting
- Staff Management
- Vendor Selection
- Problem-Solving
- Teamwork and Collaboration
- Decision-Making
- Task Prioritization
Languages
English
Advanced
C1
Russian
Proficient
C2
Lithuanian
Proficient
C2
Driverlicense
B1 category
Timeline
HR and Project Officer
Internews Baltija
03.2024 - Current
Office Administrator
Internews Baltija
03.2023 - 03.2024
Vendor Manager
UAB Diskusija
03.2020 - 10.2022
Part-Time Primary School Teacher For Extended Day Program
Vilniaus Simono Stanevičiaus progimnazija
09.2018 - 06.2019
Freelance Translator
Self employed
03.2017 - 09.2018
Editor/Translator, Web Administrator
UAB Penkių kontinentų komunikacijų centras
01.2013 - 03.2017
Office Administration and HR manager
UAB Real Trade
01.2007 - 12.2012
Bachelor of Social sciences -
Vilnius University
Master in Translation -
Vilnius University
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